Terms and Conditions

MTAA Standard Terms and Conditions apply for the purchase of membership, online learning and attendance and participation at events and training sessions. If you have any questions regarding our Terms and Conditions, please contact us.

MTAA Online Learning Terms & Conditions
MTAA Events Terms & Conditions
MTAA Major Event Sponsors and Government-Mandated Restrictions
Terms & Conditions for Presenters at MTAA Events
MTAA Membership Terms & Conditions
2026 MedTech Exhibitor Giveaway Terms and Conditions

Definitions
Member means an employee of a Company who is an approved current member of MTAA in accordance with the Constitution.
MTAA means Medical Technology Association of Australia Limited
Website means www.mtaa.org.au

MTAA Online Learning Terms and Conditions

Fees and Payments
All courses are in Australian Dollars and are inclusive of GST. MTAA accepts payment by VISA, Mastercard or American Express credit cards. There are no additional fees to pay by credit card. All bookings to MTAA training must be paid in full to guarantee registration. Payments need to be received during the booking process, if you are unable to do this as you are new to your organisation and do not yet have a credit card, contact pd@mtaa.org.au so we can send an invoice.

Registration
Registration information will be sent to registered attendees by email at 5 days prior to the event.  Any participant not receiving the registration information should contact MTAA at pd@mtaa.org,.au.

Substitutions 
Participants may nominate an alternative person from their same organisation to attend up to 48 hours prior to the start of the event, at no extra charge. Should substitution not be possible, we can move you to another date. All substitutions and moves must be received in writing, and MTAA will not refund, but hold monies in credit.

MTAA Online Training
All MTAA online training must be paid for at the purchase / booking, or the training will be unavailable. There is a cart, and following the prompts to book the training, then purchase the training. Some MTAA training is free of charge for member company staff this will be marked as such.

If the incorrect training is purchased, please contact pd@mtaa.org,.au so you can be assisted.

MTAA Events and Training Terms and Conditions

These Terms and Conditions apply to all MTAA events, facilitated training, conferences, summits and industry functions unless otherwise stated.

1. Fees and Payments

All fees are listed in Australian Dollars and are inclusive of GST unless otherwise stated.
MTAA accepts payment via Visa, Mastercard and American Express. No additional credit card processing fees apply.
Full payment is required at the time of booking to confirm registration. Where an invoice is requested, registration will remain provisional until payment is received in full.
Upon receipt of payment, a tax invoice and confirmation email will be issued to the registered contact within approximately 3–5 working days.
MTAA reserves the right to cancel unpaid registrations at any time.

2. Registration Conditions

Registrations are valid for the named individual only and may not be shared or used by another person, including within the same organisation.
Name badges must be worn at all times and may be checked by venue security.
Registration information will be issued via email no later than seven (7) days prior to the event. It is the responsibility of the registrant to ensure all attendees receive relevant event communications.
Any delegate who has not received event information should contact events@mtaa.org.au.

3. Substitutions

Substitutions may be made with an alternative attendee from the same organisation up to two (2) working days prior to the event commencement, at no additional charge.
All substitution requests must be submitted in writing to events@mtaa.org.au.
Where substitution is not possible, cancellation conditions will apply.

4. Cancellations

All cancellations must be submitted in writing to events@mtaa.org.au.
Cancellation terms vary by event type and will be clearly stated at the time of registration.
Cancellation outside the published cancellation period may be eligible for a credit (less an administrative fee).
Unless otherwise specified:
- Cancellations within the final cancellation window are not eligible for refund or credit
- Credits are non-transferable, not redeemable for cash, and must be used within the timeframe advised by MTAA.
- No refund or credit applies for non-attendance (no-shows).
Cancellation fees apply as per below:

Cancellation greater than 40 days prior to the event	100% credit (less $55 admin fee)
Cancellation greater than 14 days and less than 40 days prior to the event	50% credit (less $55 admin fee)
Cancellation less than 14 days prior to the event	No credit

5. Government-Mandated Restrictions

Where an event is impacted by a government-mandated restriction or public health direction that limits or prohibits in-person attendance, MTAA may:
- transition the event to a hybrid or virtual format;
- transfer registrations to an alternative delivery format; or
- reschedule the event.
MTAA is not responsible for travel, accommodation or ancillary costs incurred by attendees.
Refunds or credits will only apply where expressly stated in the event-specific terms.

6. Special Access and Dietary Requirements

Requests for accessibility or dietary requirements must be submitted at the time of registration.
Requests are subject to venue capability and notice periods (generally a minimum of two to three weeks).
All requests are managed on a best‑endeavours basis and cannot be guaranteed.

7. Program Changes

MTAA reserves the right to alter:
- event programs;
- speakers or facilitators;
- session formats;
- venues; and
- event timings.
Where an event is cancelled by MTAA, liability is limited to the registration fee paid.
MTAA is not liable for costs, losses or damages incurred as a result of postponement, rescheduling or program changes.

8. Presenters Views

Views expressed by speakers, facilitators or presenters are their own and do not necessarily reflect the views of MTAA.
MTAA accepts no responsibility or liability for advice, opinions or materials provided by presenters.

9. Photography, Filming and Recording

MTAA may arrange photography, audio recording and/or video recording at events for promotional, educational or archival purposes.
By attending an MTAA event, participants consent to being photographed or recorded unless they notify MTAA in writing (to events@mtaa.org.au) prior to the event.
MTAA retains full copyright ownership of all images and recordings and may use them for any lawful purpose.

10. Data Protection and Privacy

By registering for an MTAA event, attendees consent to the collection and use of their personal information in accordance with MTAA’s Privacy Policy.
Delegate details may be shared with:
- MTAA staff, Board and committee members;
- event sponsors and partners, where applicable.
Requests to opt out of delegate list distribution must be submitted in writing to events@mtaa.org.au no later than fourteen (14) days prior to the event.

11. Websites and External Links

MTAA websites may include links to third-party websites. MTAA does not control and is not responsible for the content, accuracy or availability of external websites.

12. Insurance

Attendees are responsible for arranging their own insurance coverage.
MTAA accepts no liability for loss, damage, injury, illness or death except where caused by the proven negligence of MTAA.
MTAA is not responsible for the actions or omissions of third-party venues, accommodation providers, transport operators or contractors.

13. Acceptance of Terms

By registering for or attending an MTAA event, participants acknowledge that they have read, understood and agree to be bound by these Terms and Conditions.
Event-specific terms (including cancellation windows and pricing conditions) may apply and will take precedence where stated.

MTAA Major Event Sponsors and Government-Mandated Restrictions

MTAA Summits, the MedTech Conference and the Industry Awards Dinner are primarily delivered as face-to-face events at the International Convention Centre (ICC), Sydney, or other venues as advised by MTAA.

MTAA will only transition an event to a virtual or online-only format where required as a result of a government-mandated lockdown or public health direction that restricts or prohibits in-person gatherings.

Where hybrid functionality is available, MTAA may enable online access for attendees who are unable to attend in person due to such government-mandated restrictions.

If a government-mandated lockdown or public health direction prevents the event from proceeding in a face-to-face format entirely, and the event is required to transition to online-only delivery (not hybrid), the Organiser will offer the Sponsor Company a credit equal to 25% of the total Sponsorship amount paid.

This credit may be applied toward any MTAA Major Event sponsorship at a future MTAA event and does not need to be the same sponsorship package. All credits will be subject to the sponsorship rates, inclusions and availability applicable at the time of redemption.

All sponsorship payments, including deposits, are non-refundable.

MTAA will not be liable for any loss, damage, cost or expense incurred by the Sponsor Company or any third party arising from or in connection with government-mandated restrictions, including but not limited to the transition to hybrid or online-only delivery.

Terms and Conditions for Presenters at MTAA Events

A Presenter is a person who is invited or requests to speak, present or facilitate at and MTAA event.
Unless otherwise agreed in writing by MTAA, all Presenters are responsible for their own preparation costs, travel, accommodation and related expenses.
Presenters agree to provide MTAA with a current biography and photograph, which may be used for event promotion, marketing and delegate communications.
All presentations and supporting materials must be objective, educational and non-promotional, and must not contain advertising or overt commercial content unless expressly approved by MTAA in writing.
MTAA may audio-record and/or video-record presentation sessions. Recordings may be reproduced, distributed or made available as part of event materials, including post-event access for delegates.
MTAA may reproduce presentation materials (including but not limited to slides, papers or handouts) in printed and/or electronic format for delegate use during and after the event.
MTAA may reproduce presentation materials (including but not limited to slides, papers or handouts) in printed and/or electronic format for delegate use during and after the event.
Presenters who do not consent to recording or reproduction of their presentation must notify MTAA in writing by emailing events@mtaa.org.au no later than 7 days prior to the event.

MTAA Membership Terms & Conditions

Fees
All memberships are in Australian Dollars and are inclusive of GST.

Payments
Payment is required annually in advance. Payment is accepted by direct credit, cheque or credit card. Payment by credit card incurs a 2% surcharge. For payment plans other than annual in advance, a credit card direct debit plan may be set up bi-annually or quarterly in advance by contacting accounts@mtaa.org.au. Additional fees apply

Transfers & refunds
MTAA memberships are not transferable or refundable.

Membership conditions
Members must nominate the Chief Executive of Managing Director, an authorised voting representative, an accounts contact and a business admin contact, able to make changes on behalf of the business. Membership fees for medical companies are calculated based on annual Australian medical sales turnover of your most recent financial year. Renewals are invoiced annually on 1st July and due in 30 days on invoice date.

Associate Members must nominate the Chief Executive of Managing Director, an accounts contact and a business admin contact, able to make changes on behalf of the business. Membership fees for Associate Members are calculated based on number of staff in the Australian Business. Renewals are invoiced annually on 1st July and due in 30 days on invoice date.

A condition of membership is that members agree their company and employees will abide by the MTAA Constitution and the Medical Technology Industry Code of Practice.

Membership is subject to board approval and payment of the membership fee.

MTAA MedTech Conference 2026 - Exhibitor Giveaway Terms and Conditions

Entry into the competition constitutes acceptance of these terms and conditions.
Entry is only open to ACT, NT, NSW, VIC, QLD, SA & TAS residents who are 18 years and over, except all employees of the Promoter and their immediate families.
One entry is permitted per person, per QR Code. Entrants may enter multiple times provided each entry is submitted separately in accordance with the entry instructions. The number of exhibition partners constitutes the maximum number of entries per person.
The competition closes at 2.00pm AEDT on 16 October, 2026. To enter the competition, participants need to complete the entry online and hit Submit to confirm.
The competition will be drawn on 16 October, 2026. Winners will be announced at the 2026 MedTech Conference Closing Reception at 4.00pm AEDT 16 October, 2026.
The prize consists of one (1) ticket to attend either the MTAA Regulatory Summit 2027 (working title) or the MTAA MedTech Conference 2027, each valued at $1,750. The winner will be selected from all eligible entries via a computerised random draw.
Maximum entries per person = one per exhibitor.
By entering this competition, you agree to be contacted by the exhibitors.
Prizes are not exchangeable or redeemable for cash.
The Promoter assumes no responsibility for late, lost or misdirected emails. All reasonable attempts will be made to contact the winner.
If for any reason this competition is not capable of running as planned, including infection by computer virus, bugs, tampering, unauthorised intervention, fraud, technical failures or any other causes beyond the control of the Promoter which corrupt or affect the administration security, fairness, integrity or proper conduct of this competition, the Promoter reserves the right in its sole discretion to disqualify any individual who tampers with the entry process, and to cancel, terminate, modify or suspend the competition.
If the winner chooses not to take their prize (or is unable to), or does not take or claim a prize by the time specified by the Promoter, or is unavailable, they forfeit the prize and the Promoter is not obliged to substitute the prize.
Prize must be claimed by Friday 25 November, 2026 12:00 pm AEDT.
To the extent permitted by law, the Promoter is not responsible or liable for:
- inaccurate or incorrect transcription of entry information;
- non-receipt of entries for any reason;
- problems or technical failures of any kind;
- unavailability or inaccessibility of any service or website;
- unauthorised human intervention in any part of the competition;
- electronic or human error; or
- any damage or loss (direct or indirect) suffered by reason of any act or omission of the Promoter, its employees or contractors in relation to entry into this competition or supply of a prize.